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    Under 11
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    Under 7
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Committee Job Descriptions

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  4. Committee Job Descriptions

President:

  • Non – Voting Executive Position appointed if appropriate by the Full Committee. The role is advisory on matters appertaining to the safe and effective management of Bedford Junior Blues.

Chair:

  • Chairs Full Committee and Management Committee meetings.
  • Member of Finance Committee
  • Responsible for negotiations with Bedford Blues/Bedford Ath.
  • Coordinates activities of other Sub-Committees (Playing/Mini festival).
  • Attends East Midlands Mini Junior Rugby Association meetings.
  • Acts as liaison with the RFU/East Midlands and other Clubs.

Vice-Chair:

  • Deputises for Chairman
  • Oversees Discipline Committee
  • Member of Management Committee
  • Chairs Health & Safety and Safeguarding Committees

Treasurer:

  • Chairs Finance Committee
  • Responsible for all income and outgoings
  • Produces financial statements of accounts.
  • Manages Budgets.
  • Member of Management Committee.
  • Member of Social Committee
  • Manages Stock

Secretary:

  • Produces Agendas, takes minutes and publishes minutes of meetings.
  • Arranges meeting venues.
  • Deals with correspondence with other Clubs or Constituent Body.
  • Member of Management Committee
  • Produces Club Handbook/Amendments for Registration Day.

Operations Manager:

  • Coordinates weekly activities at the club
  • Maintains contact list for age group team managers
  • Allocates pitches for matches
  • Liaison with Council (Mowsbury), School (Mark Rutherford)
  • Checks referees have been confirmed
  • Allocates changing areas in the clubhouse
  • Liaison with Kitchen
  • The wet weather process coordinator
  • Communication with age group team managers

Development Officer:

  • Member of Bedford Ath Development Committee (Fundraising for future development of facilities at the Ath)
  • Co-ordinates Corporate Sponsorship for Bedford Junior Blues.
  • Member of Finance Committee
  • Member of Social Committee

Schools Liaison Officer:

  • Responsible for developing links with local schools in partnership with the RFU and the Bedford and Kempston Sports Partnership.
  • Member of Safety/Welfare and Equity Committee

Safeguarding Officer:

  • Responsible for Child Protection Matters
  • Attends East Midlands Child Protection Seminars
  • Member of Safety/Welfare and Equity Committee
  • Ensure all volunteers undertake a DBS application every three years
  • Develops club safeguarding procedures in conjunction with RFU policy
  • Maintains up to date club volunteer database
  • Updates RFU database regarding volunteers
  • Co-ordinate a programme of training for volunteers (i.e. RFU Play it Safe courses)
  • Co-ordinate first aid training for volunteers
  • Ensure external First Aid certificates held by volunteers are valid
  • Ensure club first-aid arrangements comply with RFU protocols
  • Monitor the club website and report or amend inappropriate content
  • Ensure RFU Tour Guidelines are complied with

Coaching Co-ordinator

  • Deals with requests for Coaching Courses.
  • Provides advice and guidance to Coaches as required.
  • Deals with internal coaching issues.
  • Responsible for Pitch Inspections at the Ath during inclement weather (This is usually done by whoever is available, but the responsibility rests with the coaching co-ordinators)
  • Responsible for two-way communication between Coaches and Committee.
  • Updates to Coaches Handbook each season
  • Attends update seminars on coaching/refereeing.
  • Maintains coaches qualification record

Fixtures Secretary (a) Junior and (b) Mini

  • Arrange Fixture List for each season.
  • Arranges additional fixtures as agreed with individual age groups.
  • Request Referees through Referee Liaison Co-ordinator
  • Responsible for informing Coaches and Opposition of cancelled matches/training. (Again in practical terms this can be shared)

Referee Coordinator:

  • Arranges East Midlands Referees as required by the fixtures secretaries.
  • Cancels East Midlands Referees if matches are cancelled.
  • Arranges Referee Courses
  • Advises on all matters relating to refereeing.

Age Group Team Managers 

  • Responsible for two-way communication between age group Team Managers/Parent Reps and the Committee.
  • Maintains an accurate database of all registered players using GMS & BJB Payment Gateways

Social Secretary:

  • Arranges any Club Social Function
  • Chairs Social Sub Committee

Communications Officer:

  • Provides approved media releases on behalf of the Junior Blues.
  • Edits match reports supplied by coaches for inclusion in the local press.
  • Writes Junior Blues section of Bedford Blues Match day programme.
  • Member of Finance Committee
  • Member of Social Committee

Health and Safety Coordinator:

  • Responsible for Health and Safety matters relating to the ground and Buildings (Liaison with Bedford Ath).
  • Member of Safety, Welfare and Equity Committee.

Equity Co-ordinator:

  • Recommended by the RFU to deal with Equality and disability issues.
  • Member of Safety, Welfare and Equity Committee

Shop Manager:

  • Manages the purchase and sale of equipment and club playing kit.
  • Arranges supply of trophies/medals for MINI festival
  • Arranges supply of trophies for the end of season presentation.

Volunteer Coordinator:

  • Co-ordinates and recruits volunteers to the Junior Blues
  • Tour Co-ordinator
  • Responsible for providing age groups up to date with club policies relating to touring

Facilities Manager:

  • Responsible for general repairs and advise

Affiliations

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  • Under 15
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  • Under 14
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  • Under 12
  • Under 11
  • Under 10
  • Under 9
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